Your notebook in Agro GPS in 5 minutes
Updated: September 2026
From 1 January 2027 plant protection records have to be kept electronically. If you kept them in Excel or in another program, there is no need to retype anything: upload the file to Agro GPS, check what the app understood, and five minutes later your tasks and parcels are in. Importing is free.
1. Get your data out
Export your records as Excel (.xlsx) or CSV. A spreadsheet of your own works as it is. If you are starting from scratch or your file is messy, use our template, with the columns the app recognises by itself: Excel template · CSV template.
2. Upload it to the app
In Agro GPS open My papers and Import notebook, or Settings and Bring my notebook. With no parcels yet, the button is also on the Parcels screen. It works on phone, tablet and computer.
3. Check each column
The app reads the column titles and suggests what each one holds, in all its languages: Date, Fecha or Datum; Product, Producto or Mittel; Dose, Dosis or Aufwandmenge; Registration number, Nº registro or Zulassungsnummer. It recognises:
- date and task type (spraying, fertilising, irrigation, sowing, harvest or other);
- the parcel, by its name or its cadastral reference;
- crop, product and registration number;
- dose and unit, treated area, applicator and notes.
If it gets one wrong, you change it in a drop-down. If the file has no task type column, you pick one for every row.
4. Look at the preview, then import
- New parcels: the ones you do not have yet are created with their name, or you assign them to one of yours.
- Products: every registration number is checked against our copy of the official register. When the number is missing and the name matches exactly one product in the register, we fill it in and tell you.
- Rows that do not come over are listed one by one with the reason (no date, invalid date, no parcel, no task type). Nothing disappears without you seeing it.
At the end you see how many tasks and parcels came in. Upload the same file again and nothing is duplicated.
Which files it reads
- CSV separated by semicolon, comma or tab, and Excel .xlsx (the sheet that has data).
- UTF-8, the older Windows format of Excel, and UTF-16.
- Dates such as 15/03/2026, 15/03/26 or 2026-03-15, and Excel dates.
- Decimal comma or point (2,5 or 2.5).
- Up to 2,000 rows and 10 MB per file; import larger archives season by season.
Good to know
Exports the app recognises by itself, checked against real files or the published format: Geofolia (the Spanish «Parcelas y partes» workbook, one record per product with the dose per hectare worked out), the German JKI plant-protection record (the official CSV required in Germany from 2027) and 365FarmNet, which has its own 365FarmNet import. Other programs have not been tested with real files yet. If your program exports to Excel or CSV, the column mapping does the job; if something does not come over, send us the file. If it only gives you PDF, it cannot be imported: ask for your data in an open format.